Setting Fixed Percentages for Employee Cost Allocation

For employees who do not track time, CostAllocation Pro provides a Fixed Percentage Allocation feature. This allows users to set a predefined percentage allocation breakdown for each employee, ensuring accurate payroll cost distribution without requiring time entries.

This guide will walk you through setting up and managing fixed percentage allocations for employees.

Step 1: Access the Fixed Percentage Allocation Settings

  1. Log into your CostAllocation Pro account.
  2. Navigate to the Employee Costs screen.
  3. Locate the employee for whom you want to set a fixed allocation.
  4. To the right of the employee’s name, click the percentage (%) symbol.
  5. A pop-up window will appear, allowing you to configure the fixed percentage allocation.

Step 2: Define the Allocation Breakdown

In the Fixed Percentage Allocation pop-up window:

  1. Enter the percentage breakdown for each allocation row:
  • Customer/Project (e.g., Grant A: 60%, Grant B: 40%)
  • Class/Department (if applicable)
  1. Click Add Row to include additional allocations as needed.
  2. Ensure that the total allocation equals 100%.
  3. Click Save to apply the allocation.

Step 3: How Fixed Allocations Work

  • Once saved, the system will automatically apply the fixed allocation percentages for the selected employee during payroll cost calculations.
  • The allocation remains in effect for future pay periods until modified.
  • Users can update or adjust the percentages at any time based on changing payroll needs.

Step 4: Modifying or Removing an Allocation

  1. Return to the Employee Costs screen.
  2. Click the percentage (%) symbol next to the employee’s name to reopen the allocation window.
  3. Adjust the percentages as needed or click Remove Allocation to delete it.
  4. Click Save to update the changes.

Best Practices for Using Fixed Percentage Allocation

  • Ensure accuracy: Double-check percentage allocations to make sure they total 100%.
  • Review periodically: Update allocations as funding sources, grants, or project assignments change.
  • Use for salaried employees: This feature is ideal for employees whose costs remain consistent across projects or departments.

By utilizing Fixed Percentage Allocation, you can streamline payroll cost distribution, ensuring that expenses are assigned correctly without requiring detailed time tracking.