Using the Single Account Option

Feature: Expense Allocations in CostAllocation Pro

By default, CostAllocation Pro posts allocations back to the original expense accounts included in your filtered transactions. Each account is debited and credited based on its share of the allocation.

Summary: Leave Single Account off to post to original accounts. Turn it on to post the combined amount to one selected account.

What happens when Single Account is on

If you turn on the Single Account option, the system totals all filtered transactions and posts a single journal entry to the account you define. This means:

  • Debits post to the customer, class, and location you set up in the allocation breakdown.
  • Credits post to the same single account and retain each transaction’s original customer, class, and location.


This setting is useful when you want allocations to flow through one designated account (for example, 9999 – Allocated Administrative Costs) instead of distributing them back to multiple original expense accounts.

Overview

Single Account: Off

  • Posts to every original expense account in your filtered list.
  • Debits and credits follow each account’s share of the allocation.
  • Best when you want allocations reflected at the source account level.

Single Account: On

  • Combines all filtered transactions into one total.
  • Posts the entry to the selected single account.
  • Debits follow your allocation breakdown. Credits use original customer, class, and location.
Note: When Single Account is on, an account selection is required before proceeding to prevent incomplete entries.